Eligibility & Enrollment

Colleague Eligibility

This website describes benefits provided to all non-union U.S. colleagues. Eligibility for union colleagues is subject to the terms of their Collective Bargaining Agreement. To see the legal notices, click here.

Active colleagues in the U.S. are eligible for Sysco’s group benefits such as medical, dental, vision, life, AD&D, long-term disability, and flexible spending accounts.

Eligibility information for other benefits with their descriptions are in the benefits guide. You can find the premiums for all benefits in the online Sysco Benefits Center.

Dependents

You may cover certain family members, including your legal spouse (unless otherwise required by law), domestic partner, and your dependent child(ren). Eligible children include:

Your biological or legally adopted child

A child who has been lawfully in your home for adoption

Your legally placed foster child

Your stepchild (meaning the eligible child of your legal spouse)

Child(ren) of your domestic partner (who must also be enrolled)

Verifying Dependent Eligibility

Part of the enrollment process includes verifying your dependents covered under Sysco’s benefit plans. Dependents are eligible for benefits, provided they meet the eligibility rules defined in the Sysco benefit plans. Make sure you only add dependents that are eligible for coverage under the Sysco plans.

Once you submit an election that requires dependent verification, you can immediately upload documents to begin the verification process:

The Dependent Verification Center will request documentation to validate the relationship with your eligible dependents. Falsification of dependent eligibility may result in disciplinary action, up to and including loss of benefits or termination of employment.
This documentation includes a birth certificate, proof of marriage and joint ownership paperwork such as a mortgage if the date of marriage is not within the past 12 months, adoption or legal guardianship records for a child, or a domestic partner affidavit. (See the next section for more information.)
You will receive instructions on how to submit the required documentation in the mail. They are also included in the section below.
You will have 45 days to provide your documentation.
If you are unable to provide the necessary documents within 45 days, please reach out to local HR as soon as possible to ensure coverage is not terminated.

Dependent Verification Documentation

Documentation requirements are different depending on the type of dependent you’d like to cover. Review the dependent verification documentation and submission instructions below.

Spouse

Submit a copy of one of the following:

A federal income tax return (dated within the past two tax years) with both your name and your spouse’s name OR
Government-issued marriage certificate (dated within the last 12 months) OR
Government-issued marriage certificate* (not within the last 12 months) AND proof of joint ownership

*NOTE: If the date of marriage is not within the last 12 months of your spouse’s coverage effective date, you must also provide proof of joint ownership dated within the last 12 months (e.g., bank/credit card statement, lease, mortgage bill, utility bill).

Domestic Partner

Submit copies of both of the following:

Domestic partner affidavit

‍AND

‍Proof of joint ownership dated within the last 12 months (e.g., bank/credit card statement, lease, mortgage bill, utility bill)

‍OR

‍Government-issued domestic partner registration/certification document(s)

Children

Submit a copy of one of the following:

A federal income tax return (dated within the past two tax years) with your child’s name OR
Government-issued birth certificate OR
Adoption certificate/placement agreement OR
Document of legal guardianship/custody OR
Hospital birth record (if the date of birth is within 90 days of your child’s coverage effective date)

Important:

The document must list you and/or your verified spouse as the parent(s) in order for your document to be deemed sufficient.
Your domestic partner must be verified for the domestic partner’s child to qualify for benefits, and the birth certificate must contain the domestic partner’s name.
Eligibility for dependent children status may be extended for an unmarried physically or mentally disabled child, regardless of age, provided the disability started by or before age 26. Proof of your child’s disability must be submitted to the medical insurance administrator within 31 days of the child’s 26th birthday.

Adding a New Dependent

Registering a qualifying life event (QLE) is required when adding a new dependent to your health coverage. Colleagues can register their QLE on the online Sysco Benefits Center or by calling the Sysco Benefits Center at 1-800-557-9726.

Colleagues have 31 days from the date of birth or adoption to register the QLE and submit the required documentation to the Sysco Benefits Center. Please contact the Sysco Benefits Center for documentation requirements; a Social Security number is not required documentation for a birth QLE.

What Happens When Dependents Turn 26 Years Old?

Covered dependents who turn 26 will have their coverage dropped at the end of the month (at 11:59 p.m.) they turn 26.

Eligibility for dependent children status may be extended for an unmarried physically or mentally disabled child, regardless of age, provided the disability started by or before age 26. Proof of the child’s disability must be submitted to your medical insurance administrator within 31 days of the child’s 26^th birthday.

Please note—You are responsible for confirming that an individual qualifies as a dependent and providing documentation when requested. Coverage begins only after verification, and delays may result in retroactive premium payments.

Couples Working at Sysco

If you and your spouse or domestic partner are both eligible to enroll in the Sysco Health and Welfare plans, you can select one of the enrollment options* below:

You may each enroll independently/separately in Sysco benefits
OR
You may cover your spouse or domestic partner as an eligible dependent under your plan (or vice versa)

* You cannot elect both options 1 and 2. A Sysco colleague cannot be covered as both a dependent and a colleague under the Plan. Likewise, children may only be covered as a dependent by one parent or domestic partner—not both.

How to Enroll

To enroll, create your online account and then submit your elections by your deadline. Follow the instructions below or call the Sysco Benefits Center at 1-800-557-9726 for assistance.

First time enrolling? Watch the video, or follow these instructions to create your account: